Most software licence agreements give the vendor the right to verify that usage matches entitlements. An audit typically moves through notification, an opening meeting, data collection, a preliminary report, validation and closure. The strongest position belongs to the organisation that knows its own data before the auditor does.
In the first days, appoint a single point of contact, review the audit clause with legal counsel, clarify scope and start building your own inventory before sharing anything. Then calculate your effective licence position by combining usage data, entitlement records and licensing rules such as per user, per device, per core or concurrent use.
Keep proof of licence in one place: invoices, volume agreement records, subscription portal reports and maintenance renewals. Watch the usual problem areas: virtualisation and VM mobility, test and standby environments, remote desktop access, external users and licences moved to the cloud. Afterwards, build a lasting software asset management process so the next request becomes routine. Pedante Bilişim supports organisations with independent inventory and licence analysis.
Talk to Racoun: we are based in Istanbul and work with brands across Türkiye. Message us on WhatsApp or email ekip@racoun.com.
